Sending Reminders in Client Timezones

If you are using GReminders to send appointment reminders to clients to show up on time and your customers are in a different timezone than yourself there may be some potential timezone confusion.

Typically the meeting is booked in your local timezone. So lets say you live in California and you book a meeting for 9am Pacific. If your client is in New York they may get a reminder that the appointment is at 9am. Since the system is unaware of where your customer actually is, it doesnt automatically translate this into 12pm Eastern.

There are a few solutions to this problem.

First, make sure you add the timezone variable to your templates. This will at least solve for the 9am PST for example. So there is less ambiguity about which 9am we are talking about. Still not awesome though.

A better solution might be to book the meeting on your calendar using the client’s timezone. Here in Google Calendar you can select the timezone when adding a calendar event like so:

Booking Google Calendar Event using Client TImezone

Simply select your client’s timezone and book the meeting using THEIR local time.

In Outlook/Office 365 it looks like this:

Then in GReminders you will see this:

Notice that you will see both times. Your local time and your client’s timezone times.

You will also notice that the reminder that is scheduled to go out is set to the CUSTOMERs time. Which is much better than clients doing mental gymnastics around when to show up.

Alternatively, if your customer uses GReminder’s Automated Scheduling this will all be handled in the background for you.

Happy Scheduling!

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