Add Images or Videos to Emails in your Email Reminders or Follow Ups

If you would like to customize the look of your email reminders using a banner image at the top of your email and a logo in your signature, you can do this quickly and easily using GReminders’ appointment reminder software.

Step 1: Get Your Logo Image URL

We recommend you use the logo or host an image on your website that can be referenced in your email. Such as https://mycompany.com/logo.png or something like this. Contact your IT Admin if you need help with this.

If you don’t have access to a company website to host your images you could pull the logo from GReminders (assuming you customized the logo or banner).

Logo Image

You can navigate to your website or your customized logo AND right click on the image and select “Copy image address” and paste it into Notepad.

Step 2: Insert the Logo into your Email Template

Now click on Reminder Templates and create an email reminder.

At the top of your email message, paste the following code:

<img src="REPLACE with Image Link" style="width: 150px; height: 150px;" />

The height we specified here is a square (150pixels by 150pixels). You can adjust this to match the dimensions of your Image. We recommend keeping this below 400 pixels wide for smaller mobile screens, but its up to you.

Copy the link you previously saved for your banner and place it into the html code above, leaving the quotation marks. You can adjust the width and height as needed.

Your template should look similar to this:

<div style="text-align: center;"> <img src="https://upload.wikimedia.org/wikipedia/commons/thumb/9/9c/Dunder_Mifflin,_Inc.svg/1200px-Dunder_Mifflin,_Inc.svg.png" style="width: 200px; height: 100px;" /> </div>

Hi,
Reminder, you have an appointment with {{user.firstname}} {{user.lastname}} at {{event.time}} on {{event.date}}.

If you cant make it please go to <a href="{{event.reschedulelink}}">{{event.reschedulelink}}</a> or call {{user.phone}} to reschedule.

We appreciate your Business,
{{user.firstname}} {{user.lastname}} <a href="#">Dunder Mifflin</a>
Tel: {{user.phone}}

Here’s what Your Clients Will See:

or add a Video in a Follow Up for example:

Your template should look similar to this:

Hi,
Thanks for attending.   Watch this Follow Up Video:
<a href="https://www.youtube.com/watch?v=K4TOrB7at0Y"><img src="https://www.greminders.com/articles/wp-content/uploads/2024/03/sample_video.jpg" width="250"></a>

If you have any questions please let us know.

Here’s what Your Clients Will See:

GReminders is appointment reminder software that allows you to customize and personalize your email reminders. Give it a try. If you have any questions, just reach out to us at [email protected]. If you have not tried GReminders, click on the link below to start your free trial.

Happy Scheduling!

keywords: email template, email logo, email customization

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