Appointment Reminders and Shared Calendars

Get Started Today with Automated SMS Reminders and Shared Calendars





In this video, we’ll discuss how to send reminders on shared calendar events. Sending text and email reminders on your own events is simple, Now learn how to send reminders on your colleagues events when they share their calendar with you. In GReminders, you can see your calendar in the list on the top left… And there’s an event on your calendar. Notice the bell icon and the number 2 next to the event That means this event will trigger 2 reminders… And here they are. Let’s take a quick look at our reminder settings The way we currently have our system configured, we’ll send reminders between 8am and 8pm This is important, we have selected to only send reminders when we are the organizer, that means if someone sends us an invite to an event, we won’t be reminding them of their own event. This is a very typical setup. Finally, we have writeback status confirmation to source calendar selected so we can see on our calendar, when clients confirm their appointments. And here are our reminder templates. Let’s go back to the main screen. We select Manage Calendars You can see that Mary has shared her calendar…so we select that we want to send reminders on Mary’s calendar events. Click Update Mary’s calendar is now in the calendar list and you can see an event on her calendar that is synced with GReminders. However, there is no bell icon, so no reminders will be triggered. This is because our system is set up only to only send reminders when we are the organizer. So we’ll need to tell the system to treat Mary’s events as our own. So we add the email associated with Mary’s calendar to our Other Email list. Make sure to save your changes and let’s take a look. And as you can see, Events on a shared calendar will now trigger reminders. Be sure to Like, subscribe and hit the notification bell so you’ll stay up to date with GReminders features. Start your free trial of GReminders today at GReminders.com Happy scheduling.






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