{"id":8913,"date":"2025-03-03T22:51:14","date_gmt":"2025-03-03T22:51:14","guid":{"rendered":"https:\/\/www.greminders.com\/articles\/?p=8913"},"modified":"2026-07-13T23:56:09","modified_gmt":"2026-07-13T23:56:09","slug":"smartoffice-integration","status":"publish","type":"post","link":"https:\/\/www.greminders.com\/articles\/smartoffice-integration\/","title":{"rendered":"SmartOffice Integration"},"content":{"rendered":"\n<p>Using SmartOffice as your CRM?  Here is the GReminders Integration<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"GReminders + Zinnia&#039;s SmartOffice\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/p2ddG4dA1Xs?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Get the following benefits when connecting SmartOffice and GReminders together:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create new Contacts\/Households in SmartOffice when a new prospect schedules a meeting with you<\/li>\n\n\n\n<li>If you are manually putting events on your Google\/Outlook calendar, GReminders will automatically lookup phone numbers, timezones, etc&#8230; on your client to send the proper Reminders\/Notifications to the right place.<\/li>\n\n\n\n<li>When Client Notifications are sent out, log these back to your SmartOffice client record.<\/li>\n\n\n\n<li>When using GReminders&#8217; <a href=\"https:\/\/www.greminders.com\/product\/ai-notetaker\">AI Notetaker<\/a> automatically log summaries back to SmartOffice Households\/Contacts<\/li>\n\n\n\n<li>Writeback Action Items \/ Tasks after a meeting to the proper Client Record.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Native Scheduling<\/h2>\n\n\n\n<p>Additionally when you install the <a href=\"https:\/\/www.greminders.com\/articles\/greminders-sidebar-chrome-extension\/\">GReminders Sidebar into Chrome or Edge<\/a> you will automatically see Scheduling Buttons in your SmartOffice Calendar and or Contacts<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"GReminders Inside SmartOffice CRM\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/k4iL_LhN_90?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">On the Calendar Page<\/h3>\n\n\n\n<p>You will find a Share Booking Link Button.   <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"856\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-calendar-1024x856.jpg\" alt=\"\" class=\"wp-image-11815\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-calendar-1024x856.jpg 1024w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-calendar-300x251.jpg 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-calendar-768x642.jpg 768w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-calendar.jpg 1230w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>This will get you access to your and other team member&#8217;s Event Types.   Share the Link, Share Single Use Links or Share Specific Times of availability in your Email<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"749\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-share-booking-links-1024x749.jpg\" alt=\"\" class=\"wp-image-11816\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-share-booking-links-1024x749.jpg 1024w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-share-booking-links-300x220.jpg 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-share-booking-links-768x562.jpg 768w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-share-booking-links.jpg 1197w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">On the Contact Record<\/h2>\n\n\n\n<p>Share Booking Links or Prepare for Meetings using AI Generated Pre Meeting Prep<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"846\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-scheduling-1024x846.jpg\" alt=\"\" class=\"wp-image-11818\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-scheduling-1024x846.jpg 1024w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-scheduling-300x248.jpg 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-scheduling-768x634.jpg 768w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-scheduling.jpg 1280w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">One-on-One Booking Links<\/h3>\n\n\n\n<p>The&nbsp;<strong>One on One<\/strong>&nbsp;tab in the sidebar houses all of your customized meeting templates\u2014whether you are hosting a prospect demo, an annual financial review, or a new customer onboarding session.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Copy Link:<\/strong>&nbsp;Quickly grab your standard URL to send in an email or text.<\/li>\n\n\n\n<li><strong>Single-Use Link:<\/strong>&nbsp;Generate a one-time link to prevent clients from booking unexpected future meetings on your calendar.<\/li>\n\n\n\n<li><strong>Share Available Times in Email<\/strong>: Copy and paste available timeslots into your email.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">One-Off Meetings with Multiple Advisors<\/h3>\n\n\n\n<p id=\"p-rc_891e2225540753db-31\">Coordinating schedules for team-based advice just got easier. The sidebar\u2019s&nbsp;<strong>One Off<\/strong>&nbsp;tab allows you to create custom, ad-hoc meetings that loop in colleagues on the fly without having to build permanent team templates.<sup><\/sup><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select your event type, custom name, and duration.<\/li>\n\n\n\n<li>Choose the primary organizer and add internal team participants.<\/li>\n\n\n\n<li>The sidebar automatically generates a unique calendar link that checks overlapping availability across multiple advisors\u2019 calendars simultaneously. Paste it straight into your email or message\u2014no back-and-forth required.<\/li>\n\n\n\n<li>When you use this with&nbsp;<a href=\"https:\/\/www.greminders.com\/articles\/multi-advisor-ownership-or-dynamic-teams\/\">Account Teams<\/a>&nbsp;the system automatically pulls the right Advisors and CSAs into your Meeting.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">AI-Powered Meeting Prep<\/h2>\n\n\n\n<p>Or click on the PREP Button and get a <a href=\"https:\/\/www.greminders.com\/articles\/pre-meeting-briefs\/\">Pre Meeting Brief generated for you<\/a>.<\/p>\n\n\n\n<p>Preparation is the key to a successful client review. While SmartOffice gives you a great overview of past activities, tasks, and portfolio information, the GReminders extension takes your prep work to the next level with an&nbsp;<strong>AI Meeting Prep<\/strong>&nbsp;button right inside the sidebar view when viewing SmartOffice contact records.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"653\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-pre-meeting-brief-1024x653.jpg\" alt=\"\" class=\"wp-image-11817\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-pre-meeting-brief-1024x653.jpg 1024w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-pre-meeting-brief-300x191.jpg 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-pre-meeting-brief-768x490.jpg 768w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2025\/03\/smartoffice-pre-meeting-brief.jpg 1188w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>That&#8217;s It<\/p>\n\n\n\n<p>Start a Free Trial today.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>For help connecting GReminders to SmartOffice, <a href=\"https:\/\/www.greminders.com\/articles\/smartoffice-setup-connection-instructions\/\">Click Here<\/a><\/p>\n\n\n\n<p>Any questions, email to support@greminders.com<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Using SmartOffice as your CRM? Here is the GReminders Integration Get the following benefits when connecting SmartOffice and GReminders together: Native Scheduling Additionally when you install the GReminders Sidebar into Chrome or Edge you will automatically see Scheduling Buttons in your SmartOffice Calendar and or Contacts On the Calendar Page You will find a Share [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":8915,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[37],"tags":[],"class_list":["post-8913","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-integrations"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>SmartOffice Integration - End to End Meeting Management Platform - SMS Reminders - AI Notetaker<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.greminders.com\/articles\/smartoffice-integration\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"SmartOffice Integration - End to End Meeting Management Platform - SMS Reminders - AI Notetaker\" \/>\n<meta property=\"og:description\" content=\"Using SmartOffice as your CRM? 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