{"id":734,"date":"2026-03-28T23:22:00","date_gmt":"2026-03-28T23:22:00","guid":{"rendered":"https:\/\/www.greminders.com\/articles\/?p=734"},"modified":"2026-03-31T01:15:03","modified_gmt":"2026-03-31T01:15:03","slug":"sending-sms-reminders-to-zoom-event-registrants","status":"publish","type":"post","link":"https:\/\/www.greminders.com\/articles\/sending-sms-reminders-to-zoom-event-registrants\/","title":{"rendered":"Sending SMS Reminders to Zoom Event Registrants"},"content":{"rendered":"\n<p>As you may know, GReminders supports the <a href=\"https:\/\/www.greminders.com\/articles\/zoom-meeting-scheduler\/\">Zoom integration<\/a>. Here you can allow your customers to automatically book a Zoom meeting or Zoom Webinar with you. GReminders parses your existing appointments and meetings from your Google or Microsoft Calendar and automatically pulls out the Zoom Join link for your customers, which you can then use within your Email or SMS Reminders.<\/p>\n\n\n\n<p>GReminders also supports <a href=\"https:\/\/support.zoom.us\/hc\/en-us\/articles\/211579443-Setting-up-registration-for-a-meeting\">Zoom Event Registrants<\/a>. If you enable this feature on your Zoom Meeting, it requires your clients to pre-register, which comes with the benefit of you being able to approve registrants AND also gives each Registrant their OWN Web Meeting Join Link.<\/p>\n\n\n\n<p>Let us take a look at how you do this in Zoom.    <\/p>\n\n\n\n<p>From the <a href=\"https:\/\/zoom.us\/meeting\">Zoom Meeting screen<\/a> click Create New Meeting and click REQUIRED in the Registration section as seen below:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"630\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_required_registration-1024x630.png\" alt=\"Zoom setup\" class=\"wp-image-736\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_required_registration-1024x630.png 1024w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_required_registration-300x185.png 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_required_registration-768x472.png 768w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_required_registration.png 1081w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Click Save.<\/p>\n\n\n\n<p>Next, make sure you Add this Event to your Google OR Outlook Calendar.   <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"882\" height=\"125\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/zoom_add_to_google_outlook.png\" alt=\"Add events to your google or outlook calendar\" class=\"wp-image-750\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/zoom_add_to_google_outlook.png 882w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/zoom_add_to_google_outlook-300x43.png 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/zoom_add_to_google_outlook-768x109.png 768w\" sizes=\"(max-width: 882px) 100vw, 882px\" \/><\/figure>\n\n\n\n<p>Next, make sure you collect a phone number for your registrants (in case you want to send <a href=\"https:\/\/www.greminders.com\/articles\/boost-your-business-potential-with-sms-appointment-reminders\/\" target=\"_blank\" rel=\"noreferrer noopener\">SMS Reminders<\/a>, vs just <a href=\"https:\/\/www.greminders.com\/articles\/sending-the-perfect-reminder-email\/\" target=\"_blank\" rel=\"noreferrer noopener\">Email Reminders<\/a>).  Click the Edit link next to Registration Options:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1023\" height=\"349\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/edit_options.png\" alt=\"Collect a phone number\" class=\"wp-image-751\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/edit_options.png 1023w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/edit_options-300x102.png 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/edit_options-768x262.png 768w\" sizes=\"(max-width: 1023px) 100vw, 1023px\" \/><\/figure>\n\n\n\n<p>Require <strong>Phone Number<\/strong> and <strong>Country\/Region<\/strong> and any other fields you wish to collect from your Customers.   (Country is very helpful when trying to validate Phone Numbers):<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"686\" height=\"650\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/zoom_phone_registration_phone_country.png\" alt=\"Select country to validate phone numbers\" class=\"wp-image-755\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/zoom_phone_registration_phone_country.png 686w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/06\/zoom_phone_registration_phone_country-300x284.png 300w\" sizes=\"(max-width: 686px) 100vw, 686px\" \/><\/figure>\n\n\n\n<p>Hit Save All at the bottom.<\/p>\n\n\n\n<p>Next, you will want to send your Registration Link to your Customers:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"463\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_registration_link-1024x463.png\" alt=\"Your zoom meeting registration link\" class=\"wp-image-737\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_registration_link-1024x463.png 1024w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_registration_link-300x136.png 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_registration_link-768x348.png 768w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_registration_link.png 1244w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>You can now take this link and send it to your Participants, include it in a newsletter or marketing blast.<\/p>\n\n\n\n<p>When customers click on this link it will look something like:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1007\" height=\"761\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_meeting_registration_country_phone.png\" alt=\"The client registration\" class=\"wp-image-757\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_meeting_registration_country_phone.png 1007w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_meeting_registration_country_phone-300x227.png 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_meeting_registration_country_phone-768x580.png 768w\" sizes=\"(max-width: 1007px) 100vw, 1007px\" \/><\/figure>\n\n\n\n<p>  They fill in their profile and then get redirected here:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"600\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_join_url_registrant-1024x600.png\" alt=\"Join URL\" class=\"wp-image-739\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_join_url_registrant-1024x600.png 1024w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_join_url_registrant-300x176.png 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_join_url_registrant-768x450.png 768w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/zoom_join_url_registrant.png 1084w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>This link that is presented is a UNIQUE link that will automatically join them to the Meeting when its held.<\/p>\n\n\n\n<p>In the <a href=\"https:\/\/explore.zoom.us\/meetings\">Zoom Meeting<\/a> product, there is no real way to send all these participants a meeting reminder (GReminders to the rescue! Keep reading&#8230;).<\/p>\n\n\n\n<p>In <a href=\"https:\/\/explore.zoom.us\/webinar\">Zoom Webinars<\/a> (which is a different product than <a href=\"https:\/\/explore.zoom.us\/meetings\">Zoom Meetings<\/a>) you can send Email Reminders via Zoom but the functionality is pretty limited (1 hour, 1 day, 1 week type reminders). <\/p>\n\n\n\n<p>This is where GReminders comes in.   As long as you have your Zoom Connector enabled in GReminders AND you have this meeting on your Google or Microsoft Calendar, GReminders will automatically pull in all your Meeting Registrants (email, phone, etc&#8230;), and you can use GReminders native Reminder Templates to send reminders through Email or SMS, and INCLUDE THEIR SPECIFIC ZOOM JOIN URL.<\/p>\n\n\n\n<p>In GReminders, simply use the standard SMS or Email Client Reminder Template custom field like this:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"355\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/image-1-1024x355.png\" alt=\"\" class=\"wp-image-11092\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/image-1-1024x355.png 1024w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/image-1-300x104.png 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/image-1-768x267.png 768w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/image-1.png 1138w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>And your Customer will get something like this let&#8217;s say 15minutes before the meeting:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"745\" height=\"426\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/sms_reminder_zoom_meeting.png\" alt=\"What your text message looks like\" class=\"wp-image-743\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/sms_reminder_zoom_meeting.png 745w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/sms_reminder_zoom_meeting-300x172.png 300w\" sizes=\"(max-width: 745px) 100vw, 745px\" \/><\/figure>\n\n\n\n<p>And this link is SPECIFIC to the user.  They literally just need to click on the link and will automatically be taken into the Zoom Meeting or Webinar.  <\/p>\n\n\n\n<p>Anytime a Registrant is added\/delete from your Zoom Meeting or Webinar, GReminders will know about it and the Registrants Database will remain fully in sync.<\/p>\n\n\n\n<p>This should dramatically increase your attendance of Zoom Meetings and Webinars.  <\/p>\n\n\n\n<p><strong>Note:<\/strong> <em>If you have already integrated GReminders with Zoom Meetings and you add the Zoom Webinars feature, you do not have to make any additional changes in GReminders.<\/em><\/p>\n\n\n\n<p>Any questions?   Email to support@greminders.com<\/p>\n\n\n\n<p>Happy Meetings.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As you may know, GReminders supports the Zoom integration. Here you can allow your customers to automatically book a Zoom meeting or Zoom Webinar with you. GReminders parses your existing appointments and meetings from your Google or Microsoft Calendar and automatically pulls out the Zoom Join link for your customers, which you can then use [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1363,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1,2],"tags":[],"class_list":["post-734","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-general","category-how-to"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Sending SMS Reminders to Zoom Event Registrants - End to End Meeting Management Platform - SMS Reminders - AI Notetaker<\/title>\n<meta name=\"description\" content=\"GReminders integrates with Zoom Meetings and Zoom Webinars and automatically sends SMS reminders to your event registrants.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.greminders.com\/articles\/sending-sms-reminders-to-zoom-event-registrants\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Sending SMS Reminders to Zoom Event Registrants - End to End Meeting Management Platform - SMS Reminders - AI Notetaker\" \/>\n<meta property=\"og:description\" content=\"GReminders integrates with Zoom Meetings and Zoom Webinars and automatically sends SMS reminders to your event registrants.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.greminders.com\/articles\/sending-sms-reminders-to-zoom-event-registrants\/\" \/>\n<meta property=\"og:site_name\" content=\"End to End Meeting Management Platform - SMS Reminders - AI Notetaker\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/greminders\/\" \/>\n<meta property=\"article:published_time\" content=\"2026-03-28T23:22:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-31T01:15:03+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/05\/ZoomReminders.png\" \/>\n\t<meta property=\"og:image:width\" content=\"729\" \/>\n\t<meta property=\"og:image:height\" content=\"467\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Sarah Mitchell\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Sarah Mitchell\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.greminders.com\/articles\/sending-sms-reminders-to-zoom-event-registrants\/\",\"url\":\"https:\/\/www.greminders.com\/articles\/sending-sms-reminders-to-zoom-event-registrants\/\",\"name\":\"Sending SMS Reminders to Zoom Event Registrants - 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