{"id":4990,"date":"2026-03-14T22:33:50","date_gmt":"2026-03-14T22:33:50","guid":{"rendered":"https:\/\/www.greminders.com\/articles\/?p=4990"},"modified":"2026-03-14T22:33:52","modified_gmt":"2026-03-14T22:33:52","slug":"approve-events-before-final-booking","status":"publish","type":"post","link":"https:\/\/www.greminders.com\/articles\/approve-events-before-final-booking\/","title":{"rendered":"Approve Events before Final Booking (Pre Screening)"},"content":{"rendered":"\n<p>When you use GReminders for Automated Scheduling you have the ability to share your Link or an Event Type Link, or even share a <a href=\"https:\/\/www.greminders.com\/articles\/single-use-event-type-links\/\">One Time Use Link<\/a> (which is already quite helpful for allowing a person to book with you once without exposing your calendar indefinitely).<\/p>\n\n\n\n<p>Introducing Event Types that require your APPROVAL before the Event booking becoming final.<\/p>\n\n\n\n<p>Let&#8217;s get to it.<\/p>\n\n\n\n<p>Go Create a new or edit an existing Event type.<\/p>\n\n\n\n<p>Toggle the &#8220;Require Approval Prior to Final Booking&#8221; so you enable this feature for this event type:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"637\" height=\"196\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/require_approval_event_type.jpg\" alt=\"\" class=\"wp-image-4991\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/require_approval_event_type.jpg 637w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/require_approval_event_type-300x92.jpg 300w\" sizes=\"(max-width: 637px) 100vw, 637px\" \/><\/figure>\n\n\n\n<p>Next share your Event Type Link with your client.  Let them book with you.<\/p>\n\n\n\n<p>Once they completed their booking they will see something like this:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"847\" height=\"562\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/meeting_tentative.jpg\" alt=\"\" class=\"wp-image-4994\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/meeting_tentative.jpg 847w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/meeting_tentative-300x199.jpg 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/meeting_tentative-768x510.jpg 768w\" sizes=\"(max-width: 847px) 100vw, 847px\" \/><\/figure>\n\n\n\n<p>You will then receive an email or text\/sms (depending on your host settings), about a new booking that requires you to Approve OR Decline the appointment.<\/p>\n\n\n\n<p>Note: bookings that require approval that have NOT been approved yet will NOT be on your Google or Outlook calendar.   They WILL block time (so others cannot book the same slot) but they will not appear on your Google\/Outlook calendar UNTIL they are Approved.<\/p>\n\n\n\n<p>The email you (the host) will receive looks something like this:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"820\" height=\"583\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approval_email2.jpg\" alt=\"\" class=\"wp-image-4993\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approval_email2.jpg 820w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approval_email2-300x213.jpg 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approval_email2-768x546.jpg 768w\" sizes=\"(max-width: 820px) 100vw, 820px\" \/><\/figure>\n\n\n\n<p>From here you can Approve OR Decline this Appointment.<\/p>\n\n\n\n<p>If you Decline, you will have the ability to add a Note to your client, which they will receive.<\/p>\n\n\n\n<p>If you Approve, the meeting will be added to your Google\/Outlook calendar AND Notifications will start to fire.   For example, if you have an Initial Booking Notification this will be sent out as soon as you Approve the Appointment, not prior.<\/p>\n\n\n\n<p>You can also approve this from within the GReminders web app when you click on the Event Detail page like this:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"955\" height=\"300\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approve_decline_app.jpg\" alt=\"\" class=\"wp-image-4995\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approve_decline_app.jpg 955w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approve_decline_app-300x94.jpg 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approve_decline_app-768x241.jpg 768w\" sizes=\"(max-width: 955px) 100vw, 955px\" \/><\/figure>\n\n\n\n<p>Few other Notables:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Payments are currently not supported for Event Types that require Approval (if you need this please contact support@greminders.com)<\/li><li>Events will auto decline after 14 days if you do not approve them.  You can change this setting under Host Settings.<\/li><li>Approvals do not work for Group Events (it doesn&#8217;t make much sense)<\/li><li>Remember, notifications will NOT go out UNTIL you Approve the Event\/Meeting.<\/li><\/ul>\n\n\n\n<p>But what if your Client wants to <strong>Reschedule<\/strong>? You can also Require Approval for Rescheduled Meetings! <a href=\"https:\/\/www.greminders.com\/articles\/require-approval-when-a-client-reschedules\/\" target=\"_blank\" rel=\"noreferrer noopener\">Please Click Here<\/a> to learn about requiring approval for Rescheduled Meetings. <\/p>\n\n\n\n<p>If you have questions, contact us <a href=\"https:\/\/www.greminders.com\/contact\">here<\/a>. <\/p>\n\n\n\n<p>Happy Approving and Scheduling.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you use GReminders for Automated Scheduling you have the ability to share your Link or an Event Type Link, or even share a One Time Use Link (which is already quite helpful for allowing a person to book with you once without exposing your calendar indefinitely). Introducing Event Types that require your APPROVAL before [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":4997,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[73],"tags":[],"class_list":["post-4990","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-scheduling-setup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Approve Appointments during Automated Scheduling| GReminders<\/title>\n<meta name=\"description\" content=\"GReminders for Automated Scheduling allows sharing of links for booking appointments or events with clients. The new feature of requiring approval prior to final booking is now available. To use this feature, the user must create or edit an existing event type and toggle on the &quot;Require Approval Prior to Final Booking&quot; option. The user then shares the event type link with clients who book appointments. The user will receive a notification to approve or decline the booking via email or text. If declined, the user can add a note to the client. If approved, the meeting will be added to the user&#039;s calendar and notifications will start firing. Unapproved bookings will block time but not appear on the user&#039;s calendar until approved. The user can also approve the booking from within the GReminders web app.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.greminders.com\/articles\/approve-events-before-final-booking\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Approve Appointments during Automated Scheduling| GReminders\" \/>\n<meta property=\"og:description\" content=\"GReminders for Automated Scheduling allows sharing of links for booking appointments or events with clients. The new feature of requiring approval prior to final booking is now available. To use this feature, the user must create or edit an existing event type and toggle on the &quot;Require Approval Prior to Final Booking&quot; option. The user then shares the event type link with clients who book appointments. The user will receive a notification to approve or decline the booking via email or text. If declined, the user can add a note to the client. If approved, the meeting will be added to the user&#039;s calendar and notifications will start firing. Unapproved bookings will block time but not appear on the user&#039;s calendar until approved. The user can also approve the booking from within the GReminders web app.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.greminders.com\/articles\/approve-events-before-final-booking\/\" \/>\n<meta property=\"og:site_name\" content=\"End to End Meeting Management Platform - SMS Reminders - AI Notetaker\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/greminders\/\" \/>\n<meta property=\"article:published_time\" content=\"2026-03-14T22:33:50+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-14T22:33:52+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approve_decline_events_banner.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1037\" \/>\n\t<meta property=\"og:image:height\" content=\"492\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Sarah Mitchell\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Sarah Mitchell\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.greminders.com\/articles\/approve-events-before-final-booking\/\",\"url\":\"https:\/\/www.greminders.com\/articles\/approve-events-before-final-booking\/\",\"name\":\"Approve Appointments during Automated Scheduling| GReminders\",\"isPartOf\":{\"@id\":\"https:\/\/www.greminders.com\/articles\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.greminders.com\/articles\/approve-events-before-final-booking\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.greminders.com\/articles\/approve-events-before-final-booking\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2023\/02\/approve_decline_events_banner.jpg\",\"datePublished\":\"2026-03-14T22:33:50+00:00\",\"dateModified\":\"2026-03-14T22:33:52+00:00\",\"author\":{\"@id\":\"https:\/\/www.greminders.com\/articles\/#\/schema\/person\/66d470bd275ecb9976129c8fd4f37b5c\"},\"description\":\"GReminders for Automated Scheduling allows sharing of links for booking appointments or events with clients. 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