{"id":1653,"date":"2021-11-06T18:33:00","date_gmt":"2021-11-06T18:33:00","guid":{"rendered":"https:\/\/www.greminders.com\/articles\/?p=1653"},"modified":"2021-11-10T00:20:22","modified_gmt":"2021-11-10T00:20:22","slug":"adding-users-vs-sharing-calendars","status":"publish","type":"post","link":"https:\/\/www.greminders.com\/articles\/adding-users-vs-sharing-calendars\/","title":{"rendered":"Adding Users vs Sharing Calendars"},"content":{"rendered":"\n<p>If you want to use GReminders to send SMS Reminders or Email Reminders or follow ups, often times you may want to do this for multiple people within your Organization. <\/p>\n\n\n\n<p>If this is the case you have 2 options:<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Add another User to your GReminders Account OR<\/li><li>Have that other user SHARE their Calendar to your User and then you have access to USE that calendar in your GReminders Account.<\/li><\/ol>\n\n\n\n<p>Here we will examine which way is &#8220;better&#8221; and\/or what the tradeoffs are:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">The case for adding another User:<\/h4>\n\n\n\n<p>Pros:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>When your customers reply\/confirm or reschedule, those notifications go to the relevant user, and not to the &#8220;master user&#8221;.<\/li><li>Each user can have their own Event Types for scheduling and have their own booking pages.<\/li><li>Each user can have their own &#8220;Brand&#8221;<\/li><\/ul>\n\n\n\n<p>Cons:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>There is a <a href=\"https:\/\/www.greminders.com\/pricing\">per user license fee<\/a>.<\/li><li>Each user needs to manage which calendars Reminders are sent on.<\/li><\/ul>\n\n\n\n<p>The structure for separate users:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"812\" height=\"520\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/11\/calendars_with_separate_users.png\" alt=\"\" class=\"wp-image-1655\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/11\/calendars_with_separate_users.png 812w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/11\/calendars_with_separate_users-300x192.png 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/11\/calendars_with_separate_users-768x492.png 768w\" sizes=\"(max-width: 812px) 100vw, 812px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">The case for sharing Calendar to a &#8220;Master User&#8221;<\/h4>\n\n\n\n<p>Pros:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>No extra license fees<\/li><\/ul>\n\n\n\n<p>Cons:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Only the &#8220;master user&#8221; will be notified of any confirmations, cancellations, or reschedules.<\/li><li>Reminder Templates cannot be as &#8220;dynamic&#8221; since the Template Variables cannot refer to another User (names, emails, phone numbers, etc&#8230;)<\/li><li>Other users cannot have booking pages.<\/li><\/ul>\n\n\n\n<p>The structure for shared calendars:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"861\" height=\"531\" src=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/11\/calendars_with_shared_calendars.png\" alt=\"\" class=\"wp-image-1654\" srcset=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/11\/calendars_with_shared_calendars.png 861w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/11\/calendars_with_shared_calendars-300x185.png 300w, https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/11\/calendars_with_shared_calendars-768x474.png 768w\" sizes=\"(max-width: 861px) 100vw, 861px\" \/><\/figure>\n\n\n\n<p>Learn more about how to <a href=\"https:\/\/www.greminders.com\/articles\/adding-a-google-calendar-to-your-account\/\">Share Calendars<\/a> to a single user. <\/p>\n\n\n\n<p>If you have any questions please contact support@greminders.com.<\/p>\n\n\n\n<p>Happy Scheduling!<\/p>\n\n\n\n<p>keywords: calendar management, shared users, users, user admin, calendar admin, add calendar, share calendar<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you want to use GReminders to send SMS Reminders or Email Reminders or follow ups, often times you may want to do this for multiple people within your Organization. If this is the case you have 2 options: Add another User to your GReminders Account OR Have that other user SHARE their Calendar to [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1656,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[33],"tags":[],"class_list":["post-1653","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-calendars"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Adding Users vs Sharing Calendars - End to End Meeting Management Platform - SMS Reminders - AI Notetaker<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.greminders.com\/articles\/adding-users-vs-sharing-calendars\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Adding Users vs Sharing Calendars - End to End Meeting Management Platform - SMS Reminders - AI Notetaker\" \/>\n<meta property=\"og:description\" content=\"If you want to use GReminders to send SMS Reminders or Email Reminders or follow ups, often times you may want to do this for multiple people within your Organization. If this is the case you have 2 options: Add another User to your GReminders Account OR Have that other user SHARE their Calendar to [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.greminders.com\/articles\/adding-users-vs-sharing-calendars\/\" \/>\n<meta property=\"og:site_name\" content=\"End to End Meeting Management Platform - SMS Reminders - AI Notetaker\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/greminders\/\" \/>\n<meta property=\"article:published_time\" content=\"2021-11-06T18:33:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-11-10T00:20:22+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.greminders.com\/articles\/wp-content\/uploads\/2021\/11\/add_user_shared_calendar.png\" \/>\n\t<meta property=\"og:image:width\" content=\"970\" \/>\n\t<meta property=\"og:image:height\" content=\"432\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Sarah Mitchell\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Sarah Mitchell\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.greminders.com\/articles\/adding-users-vs-sharing-calendars\/\",\"url\":\"https:\/\/www.greminders.com\/articles\/adding-users-vs-sharing-calendars\/\",\"name\":\"Adding Users vs Sharing Calendars - 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