{"id":12180,"date":"2026-09-02T00:08:56","date_gmt":"2026-09-02T00:08:56","guid":{"rendered":"https:\/\/www.greminders.com\/articles\/?p=12180"},"modified":"2026-09-02T00:10:58","modified_gmt":"2026-09-02T00:10:58","slug":"global-calendar-options","status":"publish","type":"post","link":"https:\/\/www.greminders.com\/articles\/global-calendar-options\/","title":{"rendered":"Global Calendar Options"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Take Control of Your Booking Experience<\/h2>\n\n\n\n<p>Your scheduling pages are often the first interaction a client has with your meeting process. Small details\u2014when your week starts, whether weekends appear, how long booking links remain active, and even what information gets added to a client\u2019s calendar\u2014can make a surprisingly big difference.<\/p>\n\n\n\n<p>GReminders now gives you more control over these behaviors with a set of <strong>Global Calendar Options<\/strong> that let you configure your scheduling experience across your organization.<\/p>\n\n\n\n<p>These Settings can be found under Setup &gt; Settings &gt; Global Calendar Options.<\/p>\n\n\n\n<p>Here\u2019s what each setting does and when you might want to use it.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Week Starts On<\/h2>\n\n\n\n<p>Choose whether your scheduling calendars start on <strong>Sunday or Monday<\/strong>.<\/p>\n\n\n\n<p>This is a simple preference, but it can make scheduling pages feel much more natural depending on your clients, team, or geographic market.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Sunday<\/strong> \u2014 Traditional U.S. calendar layout.<\/li>\n\n\n\n<li><strong>Monday<\/strong> \u2014 Commonly used by businesses and international organizations.<\/li>\n<\/ul>\n\n\n\n<p>Choose the option that best matches how your organization and clients think about the work week.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Auto Expire Single-Use Links After<\/h2>\n\n\n\n<p>Single-use booking links are designed for situations where you want a client to book one specific meeting and then have the link automatically become invalid.<\/p>\n\n\n\n<p>With this setting, you can determine how many days a single-use link remains active before it expires.<\/p>\n\n\n\n<p>For example, you might send a client a link to schedule a follow-up meeting. Once they book\u2014or once the expiration period passes\u2014the link is no longer useful.<\/p>\n\n\n\n<p>This can help prevent old scheduling links from being reused or sitting around indefinitely.<\/p>\n\n\n\n<p><strong>Tip:<\/strong> Use a shorter expiration period for time-sensitive scheduling requests and a longer period when clients may need more flexibility.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Show Weekends on Scheduling Pages<\/h2>\n\n\n\n<p>Not every organization schedules meetings Monday through Friday.<\/p>\n\n\n\n<p>Enable this option if you want <strong>Saturday and Sunday to appear on your scheduling pages<\/strong>.<\/p>\n\n\n\n<p>This can be useful for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Advisors who offer occasional weekend appointments<\/li>\n\n\n\n<li>Practices serving clients outside traditional business hours<\/li>\n\n\n\n<li>Organizations with teams working different schedules<\/li>\n\n\n\n<li>Client-facing events or meetings that take place on weekends<\/li>\n<\/ul>\n\n\n\n<p>If your practice operates strictly during the business week, keeping weekends hidden can make the scheduling experience cleaner and easier to understand.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Allow Booking Pages to Be Indexed by Search Engines<\/h2>\n\n\n\n<p>This setting controls whether your booking pages can be discovered and indexed by search engines such as Google and Bing.<\/p>\n\n\n\n<p>When disabled, GReminders adds a <code><strong>noindex<\/strong><\/code><strong> meta tag<\/strong> to your booking pages, instructing search engines not to include those pages in their search results.<\/p>\n\n\n\n<p><strong>When should you enable this?<\/strong><\/p>\n\n\n\n<p>If you intentionally want a public scheduling page to be discoverable through search\u2014for example, a general-purpose appointment page\u2014you may want indexing enabled.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.greminders.com\/articles\/to-index-booking-pages-for-seo-or-not\/\">Read More Here<\/a><\/p>\n\n\n\n<p><strong>When should you disable it?<\/strong><\/p>\n\n\n\n<p>For most private or client-specific booking pages, disabling indexing is generally preferable. You probably don&#8217;t want a scheduling page intended for a specific audience appearing in search results.<\/p>\n\n\n\n<p><strong>Recommendation:<\/strong> If you aren&#8217;t intentionally using search engines to drive traffic to a booking page, keeping this disabled is a good default.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Include Event Description on Add to Calendar Links<\/h2>\n\n\n\n<p>When a client books a meeting, GReminders can provide options to Add to Google Calendar, Outlook, Apple Calendar, or download an ICS file.<\/p>\n\n\n\n<p>This setting determines whether the <strong>event description<\/strong> from the booking is included when the meeting is added to the client&#8217;s calendar.<\/p>\n\n\n\n<p>This can be convenient when you want clients to receive additional meeting information directly in their calendar event.<\/p>\n\n\n\n<p>However, there is an important consideration:<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>If your event description contains internal information, we recommend keeping this setting disabled.<\/strong><\/p>\n<\/blockquote>\n\n\n\n<p>For example, your internal event description might contain notes, workflow instructions, CRM information, or other details that aren&#8217;t intended for the client.<\/p>\n\n\n\n<p>Before enabling this setting, make sure anything contained in your event descriptions is appropriate to share with the person receiving the calendar invitation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Allow Internal Users to Override Meeting Types or Categories<\/h2>\n\n\n\n<p>GReminders can also accommodate organizations where an internal user is booking a meeting on behalf of a client.<\/p>\n\n\n\n<p>This setting allows internal users to override the <strong>Meeting Type or Category<\/strong> configured on a booking page.<\/p>\n\n\n\n<p>For example, an operations team member may be scheduling a meeting for an advisor and need to change the meeting from one category to another based on the specific client or situation.<\/p>\n\n\n\n<p>This provides additional flexibility without requiring you to create separate booking pages for every possible scenario.<\/p>\n\n\n\n<p>For organizations with tightly controlled scheduling workflows, you may prefer to leave this disabled so that the booking page&#8217;s predefined Meeting Type or Category always remains in control.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.greminders.com\/articles\/override-availability\/\">Read More<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Enable CAPTCHA on Booking Pages<\/h2>\n\n\n\n<p>CAPTCHA can be enabled on your booking pages to help protect them from automated submissions and bots.<\/p>\n\n\n\n<p>This can be particularly useful if your scheduling pages are publicly accessible or you&#8217;re experiencing suspicious or automated booking activity.<\/p>\n\n\n\n<p>CAPTCHA adds an additional verification step designed to distinguish real people from automated systems.<\/p>\n\n\n\n<p>When should you enable it?<\/p>\n\n\n\n<p>Consider enabling CAPTCHA if:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Your booking pages are publicly promoted<\/li>\n\n\n\n<li>You&#8217;re seeing spam or suspicious bookings<\/li>\n\n\n\n<li>A booking page is receiving unusually high automated traffic<\/li>\n\n\n\n<li>You want an additional layer of protection on a public-facing scheduling page<\/li>\n<\/ul>\n\n\n\n<p>For private booking pages with trusted audiences, you may prefer the simplest possible booking experience and leave CAPTCHA disabled.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\">Configure GReminders Around the Way Your Organization Works<\/h1>\n\n\n\n<p>The best scheduling experience isn&#8217;t necessarily the one with the most features enabled. It&#8217;s the one that matches <strong>how your organization actually schedules meetings<\/strong>.<\/p>\n\n\n\n<p>These Global Calendar Options give administrators control over everything from the calendar layout and weekend visibility to link expiration, search-engine visibility, calendar privacy, internal booking workflows, and bot protection.<\/p>\n\n\n\n<p>A few recommended defaults for many organizations:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><th>Setting<\/th><th>Common Default<\/th><\/tr><tr><td>Week starts on<\/td><td>Sunday<\/td><\/tr><tr><td>Auto-expire single-use links<\/td><td>60 days<\/td><\/tr><tr><td>Show weekends<\/td><td>Disabled unless needed<\/td><\/tr><tr><td>Search engine indexing<\/td><td>Disabled<\/td><\/tr><tr><td>Include event description<\/td><td>Disabled if descriptions may contain internal information<\/td><\/tr><tr><td>Internal users override Meeting Types\/Categories<\/td><td>Enable if operations users need flexibility<\/td><\/tr><tr><td>CAPTCHA<\/td><td>Enable for public\/high-traffic pages<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>The important thing is that these are <strong>global controls<\/strong>. Once configured, they establish the baseline scheduling behavior for your organization\u2014helping ensure that your booking experience is consistent, secure, and aligned with your workflow.<\/p>\n\n\n\n<p><strong>Better scheduling isn&#8217;t just about letting someone pick a time. It&#8217;s about controlling the entire experience around that meeting.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Take Control of Your Booking Experience Your scheduling pages are often the first interaction a client has with your meeting process. Small details\u2014when your week starts, whether weekends appear, how long booking links remain active, and even what information gets added to a client\u2019s calendar\u2014can make a surprisingly big difference. GReminders now gives you more [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":12181,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[32],"tags":[],"class_list":["post-12180","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-administration-org-setup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Global Calendar Options - End to End Meeting Management Platform - SMS Reminders - AI Notetaker<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.greminders.com\/articles\/global-calendar-options\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Global Calendar Options - End to End Meeting Management Platform - SMS Reminders - AI Notetaker\" \/>\n<meta property=\"og:description\" content=\"Take Control of Your Booking Experience Your scheduling pages are often the first interaction a client has with your meeting process. 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